7 Steps to Create a 12-Month Marketing Calendar to Boost Engagement All Year

7 Steps to Create a 12-Month Marketing Calendar to Boost Engagement All Year

Read Time :

How do you decide what you're going to offer in your studio each month? Do you wing it? Or do you pull up a plan that lays out your specials, events, and marketing that will make the most of your month and bring in revenue? If your answer leans more toward the wait-and-see approach than a pre-curated plan, you need a 12-month studio calendar. It may seem like a daunting undertaking, but your entire year's program shouldn't take you more than 90 minutes if you have the right tools. In fact, a 12-month calendar isn't giving you more work at all. By dedicating an hour and a half at the beginning of your year, you'll save yourself time and stress in last-minute scrambling each month. Sound achievable? Let's break it down.

What is it?

Your 12-month calendar presents everything your studio will offer and how you're going to market it to both existing clients and the public each month of the year- even better if you can plot it out by week. Think about the events or workshops you run, the sales or specials you offer, the themes you teach in class, and any additional studio programming you have or could present to your clients. Now strategically plan how you'll share all of those programs with your existing and potential clients across your various marketing channels. Complete those two main objectives, and you already have the framework of your calendar.


Why should I have one?

The list of reasons to have a calendar is long, but, to start with, an effective 12-month calendar allows you to pause and proactively design your studio's entire year in just an hour. Think of it as a step-by-step roadmap to your studio's vision board coming true. Have you ever realized you didn't have a plan for a significant holiday a week or two before the date? Have you had to cancel an event because you lacked the marketing to support it? By spending a little time strategically designing your clients' experience once a year, you get to be in charge of your studio's future rather than reacting to what the year throws at you. 

Great! You're convinced. Now what?



1. Start with the goal.

What do you want to achieve this year? Do you want new clients in the door? Your calendar should look different than a studio owner who wants to focus on long-term client retention. The first calendar will feature open houses, community partnerships, and event marketing, while the latter will focus on member events, workshops, and themed classes. Both should include referral programs and bring a friend week. By starting with your goal, you are setting the intention for your year and can support that with your specific programming. That being said, a goal without a strategy is just a wish. If you want to see progress, you'll need to set goals and then plan how you're going to achieve them. That's where the marketing component of your 12-month calendar comes in. 


2. Create your framework.

Open up a new spreadsheet document or find a blank piece of paper and split it into 12 months. We'll take a birds' eye view of the specials, events, holidays, and themes for the entire year by deciding what you'll feature each month. Better yet, save time and let our coaches do the work for you by downloading a ready-to-go free 12-month calendar here.


fitDEGREE can support your Studio Fitness

Consult with us now!

3. Audit your previous years.

Once you have your goal set, pull your sales and attendance report history from your point of sale software. What months do you usually make the most money? What months have the lowest attendance? If your goal is member-based, choose that report and add a column to your 12-month overview (If you're using the linked calendar, it's already there for you). Now, rank your months from 1-12 based on your chosen metric. For example, if my goal is to end the year with 200 members, I'll pull my member report by month and write "1" next to the month that had the most new members join my studio. Below that 1, jot down any events or specials you ran the previous year that could have contributed to those gains. By the time you're finished, you should see a summary of your membership growth by month, along with offerings you've previously held. If you choose a revenue-based goal, you'll complete the same process using your sales by month report.



4. Learn from the past.

If you always do the same thing, you'll usually get the same results, which may be acceptable. For instance, if you know your Christmas in July sale brings in thousands of dollars in revenue, pencil it in for this year's 12-month plan. But if you've been running the same Black Friday sale for the last five years and you've noticed a downward trend, it's time to try something new. On the first page of your calendar, you'll now fill in the following by month:

  • Sales & Specials
  • Events
  • Holidays
  • Themes

If one of those categories doesn't work for your particular studio, feel free to change it to something more applicable. 

Pay special attention to the rank of each month. For example, If November is in 12th place on your goal rankings, you have two options. Either brainstorm exciting specials and events to bring new people in or decrease your operating costs that month to compensate. For example, sticking with the hypothetical goal of 200 members and the fact that November is one of your lowest months, your calendar might look like the following:



Examples:

Looking for examples to get your creativity flowing? Here’s January and February examples:


January

Promotions: 

  • New Year reset- anyone without an active pass can “be new” and sign up for an intro offer, even if they’ve already used one in the past
  • Buy 12 month membership, get 13th month free

Events: 

  • 40 classes in 60 days lifestyle change challenge that runs mid January to mid March
  • Vision boarding or goal setting member workshop
  • New Client Open House 

Holidays:

  • Special New Year’s Eve 60 min advanced cycling class
  • Closed New Year’s Day

Themed Class:

  • Bring your workout buddy free buddy bootcamp special class
  • Intention setting yoga class


February

Promotions:

  • Share the love- 
  • a. gift a friend an intro special
  • b. Review challenge to collect Google reviews

Events:

  • Galentines class on Feb. 14th with chocolates and bubbles afterward

Holidays:

  • No evening classes on Valentines except the Galentine class
  • Presidents Day Feb 21- condensed schedule

Themed Classes:

  • Partner yoga on 2.15 


5. Get organized

Once you’ve mapped out your year on your calendar, create a google folder (or an actual folder if you’re more of an analog type) and add 12 sub-folders. Each time you create a marketing creative from a flyer that gets printed to the copy you’ll schedule on your Instagram, drop it in the appropriate folder. Aim to complete the next month’s or {bonus points} quarter’s marketing material in the previous time-period so that you’re not back in that last minute feedback loop. Next year when you do your 12-month exercise, you’ll be able to go to your folders and transfer, edit, or delete the previous year’s material without having to start from scratch. Work smarter, not harder!


6. Spread the word

Have you ever worked tirelessly on an event only to have two people sign up? Most likely, your marketing plan let you down. Once you have your events mapped out on your 12-month spreadsheet, it's time to take it a step further. For each event or special offering, you'll look at when and how you'll market it to the public and your existing clientele from multiple avenues, including:

  • Digital
  • Facebook ads
  • Facebook and Instagram live
  • Organic posting on your stories and reels
  • Google ads
  • Google my business posts
  • Email Marketing
  • Local partners or collaborations
  • Print ads
  • Website updates
  • In-studio signage and announcements

and more- this isn't an exhaustive list!


As you build out your marketing plan, you can make sure that you have a robust strategy that goes beyond boosting a few posts or putting up a flyer in your studio. Studios that advertise events for at least six weeks in multiple channels have higher attendance than those who use a shorter timeline, so step out of your comfort zone and try to fill your entire marketing plan spreadsheet from top to bottom. 


7. Put someone in charge.

Unless you're a 100% solo operation, you likely have someone in your corner that you can lean on for certain tasks. Entrepreneurship doesn't have to be a one-person show. Once you've completed your calendar from a monthly and weekly viewpoint, take a step back and think, "who can I delegate this to?" It can be as big as training a staff member how to run an event to asking your teachers who wants to teach the partners yoga class on Valentine's day. Look for opportunities to ask your support staff to step up and take ownership and then write their name next to the event on your calendar. You may need to manage the employee and monitor their progress, but you shouldn't need to run the whole show. 


That's it! Imagine a year where you simply pull up your curated schedule each month and then follow the plan you've already intentionally designed. No more throwing together last-minute events or relying on the same-old sales you do every year. Plus, everyone on your team knows what exactly they are responsible for delivering. Proactive studio ownership could be the difference between the status quo and achieving your goals. Remember to download your 12-month calendar here and set 90 minutes aside either by yourself or with a staff member. Best of luck as you create your intentional studio year. 


Looks like you are finding this valuable, would you also like our latest copy of Navigating the New Normal?
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

How to Increase Your Boutique Studio Sales by Optimizing Your Intro Process

Are your clients staying? Improve your gym's retention rate with these strategies

8 reasons why your intro offer isn’t converting into long-term memberships

Are large class packages harming your gym's business? How to price for competitive growth.

7 Ways to Boost Your Event Marketing and Capture Your Perfect Customer

Are You Using Pop Up Classes to Capture Your Perfect Customer? Here's How.

7 Steps to Create a 12-Month Marketing Calendar to Boost Engagement All Year

How to Maximize Guerilla Marketing to Drive New Clients to Your Gym

Is your gym set up for success? How to create and set achievable new goals in 2022

Is your staff growing your business? How to give constructive feedback to improve buy-in

How to increase your gym's profits without actually making any more money

Client Communication Excellence: Stand Out With These 4 Tools

Member Retention For Long Term Growth

Why Getting More Reviews For Your Gym Should Be A Top Priority

Referrals Should Be A Top Priority For Your Business

Navigating The New Normal

Testing And Tracking Intro Offers

How To Build Your Intro Offer: The 3 Variables to Consider

Membership Contracts and Why You Need Them

Creating A Successful Sales Process

Importance of an Initial Consultation

10 Rules For A Standard Group Class Model Pricing Structure

5 Key Factors For Creating A Revenue-Generating Pricing Structure

7 Things Your Website Needs To Turn Clicks Into Clients

5 Tips to a Successful Studio Management Software Transfer

The 5 Social Media Tools You Need Right Now

Why your Fitness Business Can't Survive Without Community and How to Build a Powerful One

7 Things Your Website Needs To Turn Clicks Into Clients

Why your Fitness Business Can't Survive Without Community (and How to Build a Powerful One)

Membership Contracts and Why You Need Them

Switching Studio Management Software: Reality vs. Expectation

How To Build Your Intro Offer: The 3 Variables to Consider

10 Rules For A Standard Group Class Model Pricing Structure

5 Tips to a Successful Studio Management Software Transfer

The 5 Social Media Tools You Need Right Now in Your Fitness Studio

5 Key Factors For Creating A Revenue-Generating Pricing Structure

How To Build Your Intro Offer: The 3 Variables to Consider

What Does It Cost to Run a Barre Studio?

How the Best Fitness Studios Niche Down to Build Their Business

How to Practice Self-Care When Your Job is to Care for Others

12 Facebook Live Tips for Fitness Studio Owners

Friends Don’t Let Friends Yoga Alone: 11 Tips for Successful Referral Marketing

How Your Yoga Practice Can Spark Gratitude

The 3 Main Ways Your Studio Website Is Failing You and How You Can Fix Them

Should You Crowdfund Your New Yoga Studio Business?

4 Reasons Your Members are Bouncing After Their Class Pass is Finished

Why Yoga Studios Are a Booming Business Right Now

Using Your Yoga Studio Business Software for Marketing 

The Importance of Having Yoga Studio Scheduling Software

Are Your Instructors Making or Breaking Your Studio Brand?

Comparing the Features of Different Types of Yoga Studio Business Software 

Best Software for Keeping Studio Management Simple

Pricing Breakdowns of the 5 Best Yoga Studio Management Software Options

3 Essential Tips for Keeping Yoga Students Happy

Why The Barre Workout Studios Are Growing So Fast 

Insider Secrets for Branding a Yoga Studio that Succeeds

How Yoga Studio Software Benefits Smaller Studios

How to Successfully Run a Yoga and Pilates Studio

Work Smarter, Not Harder: A Guide to Creating Work/Life Balance

Comparing the Five Best Studio Software Consumer Apps

How to Use Prenatal Pilates to Bring in New Clients

5 Things to Do When Opening Your New Fitness Business

What You Should Know About Your Yoga Studio Software

Pilates vs Yoga: What Classes Should You Offer?

4 New and Innovative Ideas to Market Your Yoga Studio

 The Top 5 Benefits of Having Yoga Studio Management Software

9 Strategies for Getting Your Members to Review Your Yoga Studio

How to Get a Pilates Certification

How to Determine the Best Yoga Studio Management Software for Your Studio

5 Portable Ballet Barres You Can Take Anywhere

Reviews of the 10 Best Yoga Studio Management Software

8 Steps to running Your Yoga Business Mindfully

How to Get Your Barre Certification

Fitness Marketing 4 New and Innovative Ideas To Market Your Gym

How Can I Make My Yoga Business Successful

Posts You Might Like

How to Increase Your Boutique Studio Sales by Optimizing Your Intro Process

As a gym owner, new leads are likely a high priority for your fitness business. Each client who walks into your studio has the potential to bring thousands of dollars in new revenue, but they have to convert from their trial into a membership.

Are your clients staying? Improve your gym's retention rate with these strategies

As a boutique fitness owner, you likely focus a majority of your time and energy on encouraging new clients to sign up for a membership at your studio or gym. Hopefully, you regularly check in on your conversion rates from intro to long-term package in your fitDEGREE software, and you've choreographed your ideal new client flow using steps like these...

8 reasons why your intro offer isn’t converting into long-term memberships

Most studio owners agree that attracting new leads who will purchase a long-term package is a top priority. Studios spend much of their budget on advertising, but capturing the right client with engaging, effective marketing is only half the challenge...

Software Updates

Want to know about the latest improvements to fitDEGREE?
SEE LATEST SOFTWARE UPDATES
Black Friday
sale
Ready to switch to a more affordable, customer-friendly management tool? We've got you covered.
SCHEDULE A FREE FITDEGREE DEMO

Get all the resources
in your inbox

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

About the author:

Niki Riga
Industry Expert
Limitless Studio

Niki has been a client, a studio owner, and a coach in boutique fitness for over a decade, and she can’t think of an industry she'd rather be in. Her favorite part about coaching and studio ownership are the same: she loves supporting clients as they push past their limits and achieve their goals. Niki became a coach because she was regularly asked, “how did you do that!?” by other studio owners who were drowning in the day-to-day responsibilities of business ownership but didn’t have the support to grow their studio to its potential. She created Limitless Studio to partner with owners who have a vision for their business and are ready to implement systems to build the studio of their dreams.