5 Tips to a Successful Studio Management Software Transfer

Pexels Anthony Shkraba 4348404- Fit Degree
Pexels Andrew Neel 2312369- Fit Degree
Blog Details Img- Fit Degree
Thinking- Fit Degree
Pexels Cottonbro 5076531- Fit Degree

5 Tips to a Successful Studio Management Software Transfer

Read Time :

So, you find yourself thinking about changing your studio management software? Let’s take a moment to acknowledge what a big step that is. It’s a big deal. You’ve likely got money, energy, and many, many hours tied up in your latest software solution. However, if that software solution isn’t supporting you or your business the way it should, it might be time to make a change.

If you’re making the change, you might as well take this opportunity to start fresh and optimize your business practices. But how? Well, you can start by asking yourself 5 important questions. Here are the top 5 things you should consider as you make the transfer from one software to another: 

1. Are the business pricing options what you want them to be? 

If you want to switch something up, the best time to do that is usually during a move of some type. And so, if your pricing options aren’t exactly what you want them to be, now is the time to switch it up. Let’s break that down with some pricing updates that have benefitted fitDEGREE customers during their switch to our platform.

  • One studio owner in Colorado realized that they offered too many packs and took the opportunity to slim down their offerings. This made it easier for their clients to purchase, and it supported more of a commitment from students in choosing  medium to larger packages. 
  • One personal trainer in New York has taken the time to think about how she might be able to increase recurring revenue with memberships, which gives her more financial security. For her clients, booking for 6 to 12 months at a time relieves the strain of having to pay another bill each month. 
  • A pilates studio owner in North Carolina has taken the chance to increase pricing now seeing that some services may have been drastically underpriced before. 

There are a million different ways you could possibly structure your offerings, so consider what is best for you and your business model. This is your chance to get creative, support your clients in new ways, and develop a more stable financial model for your business.

2. Do you want to make any alterations to your current training schedule?

Ok, so this one isn’t rocket science, nor is it meant to be. During this transition time, it’s always nice to do a bit of “housekeeping”.

Take a look at the classes you offer as well as the times you offer them. If a certain class isn’t as full as you like, now is the time to think more about why that might be and update your schedule as you see fit. 

  • One fitDEGREE studio owner came to realize that their 9am wasn’t as regularly full as they wanted. Upon further investigation, they realized that online schooling times was affecting their clients’ ability to join. Making a simple switch to 11am when kids are settled in for the morning allowed for a significant increase in attendance and revenue. 

fitDEGREE can support your Studio Fitness

Consult with us now!

3. What discounts and special offers have been the most successful in the past?

If you like to take notes, write this one down, highlight it, star it, whatever you need to do in order to draw attention to this point! It’s incredibly important.

The longer a business is open, sales are offered and deals are made. Taking a detailed look back at what you have offered and what was successful is key to repeating that success. Make sure you understand any expiration periods applied. This is very important, not only during a software transfer, but all the time for your studio’s financial health. 

Having membership and new student specials will always have a strategic place for your operations and marketing, but offering too many lifetime discounts and options with no expiration will impact your bottom line. Knowing what you have done in the past will help you identify opportunities to leverage yourself and your best offerings on your new platform in the future without potentially recreating deals that were not financially lucrative before. 

  • One phenomenal example of this from the fitFam is a barre studio in California that was able to see a New Student Special that was run a few years prior. They noticed that the special needed work! Some simple sprucing on price and the offer itself gave the studio owner a special that allowed her to be more profitable and gave her new clients a better experience all at the same time.

4. Would you like to do any client clean-up?

This is also a rather simple and straightforward tip, but it is also the one item we see done very rarely. Now, there is absolutely nothing wrong with keeping an original master list of all contacts (in fact, we encourage it). 

However, if you have ever been in your existing account and thought “Wow, there are a lot of inactive clients in my account! I wish I had time to clean them up,” then this is that prime-time to do so. 

You’ll want to come to your new software provider with an account that feels updated, fresh and clean. 

5. What items are still on client accounts that would be owed to them during this transition from one platform to another?

This is an essential step for a successful software transfer because business owners don’t want to ever cause friction for their customers. Take a look at what clients have paid for in the past that should remain active, but also consider if those are pricing options you would like to maintain moving forward. 

Conclusion

We know that switching your fitness studio management software can be intimidating, so we commend you for taking the steps necessary to ensure your business thrives. Most of the fitDEGREE team has worked in fitness, which allows us to understand the very real stress behind this big move. We know that you’ve got to have your administrative processes “together” during any platform change. 

We have plenty of other tips and tricks that we share during our on-boarding process, so schedule a demo with the fitDEGREE team today and let’s help you run a thriving, profitable fitness business.

Looks like you are finding this valuable, would you also like our latest copy of Navigating the New Normal?
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Unleashing the Power of Newsletters: A Guide for Fitness Studio Owners to Boost Holiday Engagement

How to Boost Your Boutique Fitness Studio's Social Media Presence

Social Media Marketing For Fitness Studios: Building Genuine Connections Over Vanity Metrics

Mastering Employee Management: Best Practices for Boutique Fitness Studio Owners

Crafting a Comprehensive Handbook for Your Boutique Fitness Studio

Crafting a Successful First Year: Must-Have Events for Your Boutique Fitness Studio

Are Your Boutique Fitness Studio's Monthly Costs Weighing You Down? Here's How to Find Out

Revamp Your Fitness Studio: A Guide for Successfully Deciding When to Pivot

How to Create Effective Business Goals for Your New Boutique Fitness Studio: A Comprehensive Guide

Ready, Set, Launch: Your Fitness Studio's Complete Opening Day Checklist

How to Find, Interview, and Hire Staff for Your Fitness Studio

Boosting Your Fitness Studio's SEO Effortlessly: Simple Tips for Studio Owners

The Power of Video Marketing: How Fitness Studio Owners Can Attract More Clients

Six Strategies To Create And Market Your Boutique Studio’s Value Proposition

7 strategies for your boutique gym to compete against large brands

What Type of Financing is Right For My New Fitness Business? A Complete Guide

Six Steps to Create Your Fitness Studio’s Successful Business Plan

Your Complete Checklist to Market Your Fitness Business

How to Create a Captivating Founder’s Story For Your Fitness Studio

How to Identify Your Boutique Gym’s Ideal Client

Four Steps to Create the Perfect Mission Statement for Your Fitness Studio

3 Steps to Build a Strong Brand Strategy for Your Fitness Business

How to choose the perfect space for your fitness studio

Finding a niche for your new business

How to Leverage Business Partnerships to Improve Your Fitness Business

Improve Your Gym's Sales Success With Three Simple Questions

Black Friday Marketing: Your Complete Checklist for Fitness Studios

Three Steps to Improve Your Gym's Sub Policies

Do your staff feel appreciated? How to Improve retention with Employee Appreciation Week.

Seven Questions to Keep Your Gym Staff Happy and Engaged

The free marketing tool you need in your fitness business

Your Gym Needs a Budget: How to Increase Your Fitness Business’s Profitability in Six Steps.

Stop Doing it All: 4 Partners to Help Your Fitness Business Grow

How to Overcome Common Sales Objections to Sell More Gym Memberships

Six Ways to Improve Staff Effectiveness and Retention in your Gym

Eight Steps to Sell More Fitness Memberships

The Three Essential Objectives to Improve Gym Sales and Profitability

How to increase attendance and retention in your gym this summer

How to Increase Your Boutique Studio Sales by Optimizing Your Intro Process

Are your clients staying? Improve your gym's retention rate with these strategies

8 reasons why your intro offer isn’t converting into long-term memberships

Are large class packages harming your gym's business? How to price for competitive growth.

7 Ways to Boost Your Event Marketing and Capture Your Perfect Customer

Are You Using Pop Up Classes to Capture Your Perfect Customer? Here's How.

7 Steps to Create a 12-Month Marketing Calendar to Boost Engagement All Year

How to Maximize Guerilla Marketing to Drive New Clients to Your Gym

Is your gym set up for success? How to create and set achievable new goals in 2022

Is your staff growing your business? How to give constructive feedback to improve buy-in

How to increase your gym's profits without actually making any more money

Client Communication Excellence: Stand Out With These 4 Tools

Member Retention For Long Term Growth

Why Getting More Reviews For Your Gym Should Be A Top Priority

Referrals Should Be A Top Priority For Your Business

Navigating The New Normal

Testing And Tracking Intro Offers

How To Build Your Intro Offer: The 3 Variables to Consider

Membership Contracts and Why You Need Them

Creating A Successful Sales Process

Importance of an Initial Consultation

10 Rules For A Standard Group Class Model Pricing Structure

5 Key Factors For Creating A Revenue-Generating Pricing Structure

7 Things Your Website Needs To Turn Clicks Into Clients

5 Tips to a Successful Studio Management Software Transfer

The 5 Social Media Tools You Need Right Now

Why your Fitness Business Can't Survive Without Community and How to Build a Powerful One

7 Things Your Website Needs To Turn Clicks Into Clients

Why your Fitness Business Can't Survive Without Community (and How to Build a Powerful One)

Membership Contracts and Why You Need Them

Switching Studio Management Software: Reality vs. Expectation

How To Build Your Intro Offer: The 3 Variables to Consider

10 Rules For A Standard Group Class Model Pricing Structure

5 Tips to a Successful Studio Management Software Transfer

The 5 Social Media Tools You Need Right Now in Your Fitness Studio

5 Key Factors For Creating A Revenue-Generating Pricing Structure

How To Build Your Intro Offer: The 3 Variables to Consider

What Does It Cost to Run a Barre Studio?

How the Best Fitness Studios Niche Down to Build Their Business

How to Practice Self-Care When Your Job is to Care for Others

12 Facebook Live Tips for Fitness Studio Owners

Friends Don’t Let Friends Yoga Alone: 11 Tips for Successful Referral Marketing

How Your Yoga Practice Can Spark Gratitude

The 3 Main Ways Your Studio Website Is Failing You and How You Can Fix Them

Should You Crowdfund Your New Yoga Studio Business?

4 Reasons Your Members are Bouncing After Their Class Pass is Finished

Why Yoga Studios Are a Booming Business Right Now

Using Your Yoga Studio Business Software for Marketing 

The Importance of Having Yoga Studio Scheduling Software

Are Your Instructors Making or Breaking Your Studio Brand?

Comparing the Features of Different Types of Yoga Studio Business Software 

Best Software for Keeping Studio Management Simple

Pricing Breakdowns of the 5 Best Yoga Studio Management Software Options

3 Essential Tips for Keeping Yoga Students Happy

Why The Barre Workout Studios Are Growing So Fast 

Insider Secrets for Branding a Yoga Studio that Succeeds

How Yoga Studio Software Benefits Smaller Studios

How to Successfully Run a Yoga and Pilates Studio

Work Smarter, Not Harder: A Guide to Creating Work/Life Balance

Comparing the Five Best Studio Software Consumer Apps

How to Use Prenatal Pilates to Bring in New Clients

5 Things to Do When Opening Your New Fitness Business

Posts You Might Like

How to Boost Your Boutique Fitness Studio's Social Media Presence

In boutique fitness, where a studio owner's passion meets their purpose (and profits), establishing a compelling digital presence is critical to stand out in a crowded market

Crafting a Comprehensive Handbook for Your Boutique Fitness Studio

Running a boutique fitness studio requires owners to manage countless moving pieces. If you have staff, it's even more complicated.

Revamp Your Fitness Studio: A Guide for Successfully Deciding When to Pivot

You pour your heart and soul into your business as a fitness studio owner. It becomes your passion and a reflection of your commitment to health, wellness, and your community.

Software Updates

Software Update Img- Fit Degree
Want to know about the latest improvements to fitDEGREE?
SEE LATEST SOFTWARE UPDATES
Black Friday
Calender Icon Img- Fit Degree
sale
Ready to switch to a more affordable, customer-friendly management tool? We've got you covered.
SCHEDULE A FREE FITDEGREE DEMO

Get all the resources
in your inbox

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

About the author:

Fitdegree
Team
Fitdegree

We're on a mission to create a positive impact on the fitness industry through community and connection.